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Streamline your grant and application management process

Almost 200,000 Applications have been made through our systems and over €100 Million has been awarded. Our Scholarship and Grant management software is in operation in 15 countries across 4 continents.

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Full application lifecycle
management
In-depth life cycle management from application to alumni and everything in between. Individual and bulk communication to all clients and stakeholders available through the system.
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Customisable integrated stakeholder portal
Use our integrated stakeholder portal as a direct link to your applicants, alumni and sponsors. Allow them to update their own information, carry out external reviews or complete forms using our tailored workflows.
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Sponsors, donations, payments and management

In addition to our core application system, you get modules to manage other critical parts of your organisation including sponsors, donor and payments. Streamline and centralise your processes to ensure all information is one place.

For over 20 years, we have partnered with our clients and evolved with them

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The system has been pulled in different directions to make it fit our needs

The support service is excellent and the team are always available for any queries. It has been a game changer for us and we don’t know how we operated before.
Fulbright Ireland USA bilateral exchange programme logo in blue

Dr. Dara Fitzgerlad
Executive Director
Fulbright Ireland

Business professionals speaking at corporate panel discussion
Dr. Cliona Hannon
Dr. Cliona HannonFounding Director
George Moore Scholars a programme of The Ireland Funds
We have found MindaClient to be responsive, creative, flexible and highly efficient. Their product makes application management, review and reporting so easy. I would wholly recommend them.
Friederike von Reden-Aulbach
Friederike von Reden-Aulbach Digital Transformation
Fulbright Germany
I think the customer support is one of the many positive things to say about MindaClient, they're very responsive, always quick to respond, very supportive and solution oriented. I have also found MindaClient very good at apprehending our needs and we really value the multiple ways you can use the system.

Product Features

At MindaClient we have delivered innovative software solutions and comprehensive services that empower our clients in a range of different industries since 2002.
  • Applicants can register and submit via a dedicated portal
  • Build and manage custom application forms
  • Intelligent questions to provide more details questions and options.
  • Validation on fields to ensure better quality data received
  • Mandatory fields eliminate incomplete applications
  • Set the status of applicants and assign them to a team member
  • Record outcomes or notes from review/interview sessions
  • Match reviewers to particular applicants based on their area of expertise
  • Automated reminders to reviewers and applicants about upcoming deadlines or meetings
  • Full visibility and transparency in decision-making
  • You can build your own review forms with scores and recommendations
  • Preselection to filter eligible or best candidates
  • Review stage where you can score and recommend applicants Interview stage where you can score and recommend interviewees
  • External reviewers can assess, score, and rank applications remotely
  • Shortlisting, interview scheduling, and scoring
  • Schedule review meetings or interviews with applicants and reviewers
  • Allow a recommender or referee to submit a recommendation anonymously
  • Applicant does not see recommendation but is informed when it is submitted
  • Option one to allow recommender to upload a document on behalf of the applicant
  • Option two to allow recommender to fill out a templated recommendation form
  • Multiple recommendations allowable for each applicant
  • Specialised module with workflow built in where applicant can upload documentation
  • Available to applicant in portal throuhout lifecycle of project
  • Applicant can download documents for completion
  • Graphic display showing what has been completed and what needs to be completed
  • Tailored and easy to use CRM
  • Control what applicant sees depending on the stage of the award or scholarship
  • Allow applicant to upload results and progress
  • Build your own document workflows
  • Record and manage award decisions
  • Schedule and track disbursements and payments
  • Accept or decline offers via the applicant portal
  • Automate renewal or multi-year award management
  • Record financial commitments and expenditure
  • Generate payment records for awarded applicants
  • Track instalments or milestone payments
  • Customise payment methods or funding sources
  • Automated reminders for due payments or financial reporting
  • Integrated CRM for managing all contacts: donors, reviewers, institutions, alumni, and applicants
  • Ongoing communication workflows (email and SMS)
  • Stakeholder segmentation, tagging, and status tracking
  • Convert awardees into alumni contacts
  • Manage multiple programs, funding rounds, and cohorts in one system
  • Comprehensive reporting (dashboards, analytics, trend reports)
  • Analytics by program, applicant type, or funding round
  • Report output to Excel or PDF
  • Audit trail throughout all actions (applications, reviews, and payments)
  • GDPR compliance and data security
  • Impact analysis and donor reporting
  • Upload and manage supporting documents from applicants
  • Template library (forms, letters, and policies)
  • Upload links to Dropbox, YouTube, or other cloud resources
  • Integration with external storage systems
  • Maintain document version history for audit compliance
  • Set up folders to store different document types
  • Role-based access control (administrator, reviewer, staff)
  • Restrict views so reviewers see only assigned applications
  • Merge, view, and edit permissions for records
  • Restrict access to sensitive financial data
  • Ability to manage who can view or edit applicant records or payment data
  • Automated email or SMS reminders to applicants (e.g. deadlines, status updates)
  • Bulk email or text to groups (applicants, reviewers, or awardees)
  • Schedule automatic reminders for key application stages (submission, referee deadline, award acceptance)
  • Full history of all communications for compliance and audit purposes
  • Integration with Outlook or other email systems
  • Communication activity reporting
  • Dedicated account setup and onboarding
  • Administrator and user training (online, one-to-one, webinars)
  • Classroom or train-the-trainer options available
  • Video tutorials and user guides
  • On-screen, email, and phone support
  • Demo path documents to let users self train on particular modules
  • Initial data migration from existing systems
  • Import legacy data or previous applicant records
  • Bulk data update and cleansing tools
  • Merge and de-duplicate records
  • Integration with Microsoft Excel, Mailchimp, Outlook, and PDF outputs
  • Quick search and filtering from every screen
  • Dashboard and summary views for high-level monitoring
  • Tailored for PC, laptop, tablet, and smartphone
  • Intuitive design for both applicants and administrators
  • Full audit logs for compliance tracking
  • Access archived applications, reviews, and award data
  • Manage user accounts, permissions, and roles
  • Two-factor authentication for secure access
  • Role-based permission settings for data visibility and reporting

Case Studies

MindaClient CRM software app icon in dark navy blue
Fulbright Ireland USA bilateral exchange programme logo in blue
Scholarship and grant management
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SOLAS Cancer Support Centre logo in green and orange
Not for profit
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TUS Technological University of the Shannon logo in gold and grey
Counselling and care
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Frequently Asked Questions
What is the product?

MindaClient for the Scholarship and Grant sector is a system designed to centralise your client information. From enquiry to applicants to alumni you can manage and report on all aspects of your grants or scholarships using our custom built tools.

Digitise your application forms and build your own review and assessment question sets. Utilise our client portal for applications, updating of content, communications and the gathering of additional documentation and information.

In addition you will also have an integrated CRM system with the option for Donor, Sponsor and Payment modules which will allow you create the full picture of your organisation in one system.

Philanthropists – To digitize their application, communication and donor relationships

Scholarship organizations – To centralise all applications, alumni and grant information and to report on decades of historical grant data

Awarding Body – To streamline scattered systems and centralist their information

Sponsors and Donors – To see the impact of the donations they give

Finance Managers – To schedule, monitor and report on payments given our

Reviewers / Interviews – To independently review applications assigned to them by awarding bodies through our client portal

Our customer support team will train you and your organization with in person or online training sessions based on your preferences.
 
A full training plan is put in place for complete product familiarity to make your team MindaClient experts over the first few weeks of install.
 
We also offer further development training, webinars, Masterclasses and support throughout your journey. Our support team are on hand to answer your queries through email, calls both video and direct support through our system.

The product is ready to go when you are. We can begin today with a call where we would get to understand your organization and what you want to achieve. Within a few weeks we would have you and your team fully set up on MindaClient.

MindaClient provides you with the tools to help ensure your GDPR compliance.
We have built in various functions and checks to incorporate GDPR and to help our clients adhere to GDPR.
Clients opting in, Option to opt out, Facility to anonymize clients, Facility to bulk delete clients in line with your own GDPR policy, Workflow processes to manage GDPR requests such as right to be forgotten.

We categorically do NOT share your data with anybody.

You as our customer own your own data. We are the data processor while you are the data controller.

Start your MindaClient journey today

Partner with MindaClient to streamline your workflows and communication. Contact our team today to see how we can enhance your organisation.
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