Evergreen Football Club
Evergreen FC is one of the premier soccer clubs in the South East of Ireland. They run a soccer academy from age 5 upwards. They have schoolboys and schoolgirls teams up to 18 and they have adult Junior teams. In total they have over 800 playing members as well as coaches and managers.
Without any sports administration software there were hundreds of application forms being filled in every year but there wasn’t an efficient way of managing the growing membership. A parent or guardian might need to be contacted urgently in case of accident so contact details for all players needed to be readily available.
The compliance in relation to sports club has grown in recent years and from a legal requirement the club needed to have a record of Garda clearance for managers and coaches and a record of who had completed first aid training and who had undertaken child protection courses. They also needed a record of what soccer training the coaches had completed.
MindaClient worked with Evergreen FC to see what information they wanted to record such as date of birth, any health issues or allergies, team and manager information as well as a record of who had paid their membership.
The coaches and managers were imported from a spreadsheet that the club had. The members did have to be added in initially but each year after that the teams would just move forward to the next age group so there would be much less work in subsequent years.
MindaClient put in a facility to let Evergreen record who had completed courses. They also set up a facility to let the managers record details of accidents so they would have a central record of any injuries or accidents.
MindaClient works as a very good communication tool. They can select the managers or coaches or an individual team or player and send an email or text. They can also do bulk communication in relation to fund raising.
What the client has to say:
“At Evergreen FC, Mindaclient is our primary communications tool, facilitating contact with over 800 playing members and 100 coaches, managers, mentors and Committee personnel.
Mindaclient enables us to record and update member details such as medical notes, accident reporting and membership status.
Very importantly, Mindaclient ensures our Compliance with Child Welfare Guidelines providing a structure for us to trace Garda Vetting status and Child Welfare Course attendance.
Evergreen FC regards Mindaclient as an essential, easy-to-use and powerful tool. ”
Peter Henebry, Chairman & PRO
Evergreen Football Club