MindaClient Pro

Automating admin for events

MindaClient Pro for Event Professionals

A world first product of its kind for Event Professionals. MindaClient Pro will manage your Venues, Vendors & Quotes saving your team hours every day so they can concentrate on Clients, helping them deliver the very best price with a much quicker turnaround time for everyone.



Recognise these problems?

x Dozens of emails to and from vendors to get prices

x Chasing Vendors & Hotels for quotes for your deadline

x Hotel facilities constantly changing. New rooms added.

x Repeating the work every year for similar Event

x Clients requirements always changing. need to inform vendors

x Client & Vendor information on everyone’s computer

x Can’t find previous quotes from Vendors

x Too many spreadsheets & too little information

x Losing sales opportunities


MindaClient Pro solutions:

tick All communication through MindaClient with full Audit trail

tick Vendors see their deadline in Vendor Portal and also get SMS reminders

tick The Hotels and Vendors can update their own details directly

tick Click to copy last years event and update any changes

tick Client change requests flagged and your Vendors automatically informed

tick One secure central data source that you can rely upon

tick Full history of all quotes. See who is getting the business

tick Full history of sales, communications and Quotes for Clients & Vendors

tick Use your data to increase sales. Proactively chase opportunities you know are coming up.


  • Build your Client Database.
  • Or let us import all your clients
  • Build your Event – Rooms, Facilities etc. using our Event Template.
  • Let your Venues & Hotels fill in their details by giving them secure access to your Vendor Portal. You then always access the latest information
  • Once you have built your event or copied last years event and updated it, you just click a button to see which hotels and venues can cater for your Event.
  • You then Email the selected Vendors through MindaClient Pro to let them known that they have a new quote to fill in. They see the deadline and all the requirements for the event. They fill in their responses directly and you are informed every time a quote is submitted.
  • Monitor the status of every quote and send reminders to the outstanding vendors.
  • Once you receive all the quotes you can award the business to the most suitable Vendor. You can download all responses to a spreadsheet for more detailed analysis if you wish..
  • Full history of all quotes from Vendors and all Events for your clients.
  • You are building a huge information resource for your company by just using the system

We want MindaClient to work for you so we have designed a comprehensive support system:

Online support

You can click to contact our support team from every page on MindaClient.

Email Support

You can email our helpdesk who will usually reply within 10 minutes of receiving your question.

Phone Support

You can pick up the phone and talk to us. Our support team have a direct line to our development team so no question goes unanswered.

One to One Training

Book your one to one online training session to take a training lesson or to answer any questions you have about MindaClient.

Training to get started

We can call out to your premises and train you and your colleagues. We still find that face to face training is the most effective and we love getting to know our customers. Ongoing training can be arranged to find out how to do more in MindaClient.

We also provide online training so if you need to find out more or have specific areas you want training in. All this can be done online while you sit at your computer.

Customising of MindaClient

We built MindaClient so that much of it can be tailored for individual companies and organisation. Just tell us what you want and we will tell you if MindaClient can do it for you.

In 2016 we received an Enterprise Ireland Grant to assist us in finding the right CRM/RFP system for Hotel Solutions. Stuart spent a lot of time researching off the shelf products which did not provide us with what we needed until we found MindaClient, an indigenous Irish business, who built a bespoke Destination Management Company system on our behalf. The final product is absolutely superb. MindaClient spent endless hours with the Hotel Solutions team brainstorming and finding the right system to fit our requirements as a DMC. Their after care service is also fantastic. I would have no hesitation in recommending MindaClient. This system has saved us considerable time and streamlined our work load .

Michelle Thornton, Managing Director

Hotel Solutions

Contact us now for a chat about MindaClient PRO for Event Professionals

Have a Question?

Email: hello@mindaclient.com

Call us: 353(0)567720873

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